Loss Control Standard 7

LCS #7 – Motor Vehicle Record (MVR) Review

Requirement: Have a written procedure to review MVRs to verify a valid driver’s license, prior to employment and every three years thereafter, for anyone authorized to drive vehicles on entity business.

Best Practice: Have a written policy for evaluation of the MVR and past accident history with criteria to classify results as acceptable, questionable or unacceptable and appropriate action taken.

Measure of Compliance: Annually, submit form verifying continual compliance with requirements by the end of June.

Intent: Minimize injuries and limit risk by insuring that employees and volunteers who have the potential for driving for official entity business have an annual MVR review.

Guidance
Provided by Campbell Durrant Beatty Palombo Miller P.C.

Conducting motor vehicle record checks is an important part of properly hiring and maintaining employees who will not cause unnecessary liability. The most obvious reason for this tool is the fact that employees with poor driving records are more likely to cause problems in the future. Simply stated, there is no excuse for failing to use this important tool.

It is important to use this screening tool if you are not already, and equally important to use it properly. Proper implementation requires the adoption of policies and practices, which include clear guidelines applicable to employees and applicants for positions that require driving. These guidelines will include the procedure (form/release) for obtaining records and a description of how the records will be considered. This procedure should be used to screen job applicants and to review existing employees.

Additionally, you should consider and review the job descriptions for positions that require driving. These considerations may prompt you to provide additional detail to your policies. You should consult with your legal counsel before finalizing and implementing new policies and procedures. If you already have appropriate policies, you should consider whether any updates are in order. If you do not have adequate policies in place, you will want to move forward to establish policies and procedures to reduce risk and protect your entity going forward.

Version 08/18/2022